Nov 15 2019 | John Barwick
If you have documents and other sensitive data that needs protected, it’s important to know how to secure information in an organization. With identity theft and data breaches on the rise, securing customer data should be one of the first priorities of the management team. Having a standing schedule on how and when sensitive data will be destroyed is key. A shredding schedule improves employee productivity, reinforces accountability, ensures the company is in compliance with regulatory agencies and statutes, aids in fraud prevention, and helps with ongoing cost savings.
Knowing how to ensure data security operates at the highest levels adds credibility to the organization. Having the right customer data protection protocols in place makes a difference and helps avoid legal ramifications. Here are a few suggestions:
• Only keep information you need Although your organization may collect large amounts of data, it’s important to sort through what you need and get rid of what you don’t. This helps ensure customer data is protected at all times.
• ISO 9001 compliance Every quality management system (QMS) has a set of requirements to follow. The ISO 90001 helps organizations remain compliant in how they collect, process and handle sensitive data as it relates to their network and systems.
• Make it a process Using a process like the ISO 9001 to improve the processes within the existing system. This demonstrates your organization is complying to ISO standards.
• Get everyone on board The entire organization, including vendors and customers that patronize you should understand how crucial having the right security measures in place is key and how important it is that they follow them.
Every organization should schedule retention and document destruction days to ensure everyone knows when their documents must be ready for disposal. This policy will assist the staff and keep the shredding company on a recurring schedule. By working with a company that has you on this type of schedule, cost savings can be achieved. The retention period of a document is how long documents can be kept or retained. This goes back to keeping the data you need and getting rid of the data you don’t. Once the retention period is over, documents should be immediately destroyed.
It’s no secret document shredding services are needed in every industry. River Mill Data Management provides safe, secure and reliable mobile shredding services for businesses in Georgia and Alabama. River Mill Data Management is AAA-certified by the National Association for Information and Destruction (NAID) and is well-versed in document disposal. A veteran in the business, the company focuses on quality, customer service and a seamless experience. Utilizing the best technology and equipment in this space, they will be able to work with your team to ensure your business and document disposal polices are secure. For more information contact a team member for a consultation today!